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Assistant (f/m/d) department manager

Start the offer: 02.09.2024
End of offer: 23.09.2024
Role/Occupation: 7130100 Assistant to the head of the department

Salary: TG 8
Cast Date: As soon as

Subordination/superposition:

• Statement: Head of Organization and Processes

Objectives:

• Relieve the burden on heads of departments and divisions through additional work
• Ensuring the smooth functioning of the department’s secretariat

Actions:

• General secretarial duties, such as appointments including telephone service, incoming and outgoing mail processing, materials management, organization as well as pre- and post-processing and independent preparation of events and meetings (eg regional meetings, internal and external events and workshops).
• Communication with internal and external partners
• Independent collection or integration and coordination of relevant information and documents from various sources on specific questions
• Independent preparation of appropriate event forms
• Participation and support in the implementation of measures and projects (doing preliminary work and support including coordination and communication)
• Conducting research to prepare decisions, preparing analyses, decision templates and presentations on behalf of and in coordination with department management for various target groups
• Participation in the creation and preparation of board and committee templates
• Creation and preparation of documents, presentations, statistics and reports including follow-up work on appointments
• Support with budget management and planning including invoicing management and controls as well as scheduling and planning further training steps
• Supports special activities and tasks for department, department and group leaders by arrangement
• Independent implementation of quality assurance measures (processing of audit results, board applications, steering committee documents, etc.)
• Representation of department assistant 15

Directions:

• Support department, department and group management of the department
• Interface and first point of contact for internal and external contacts

Specific challenges:

• High reliability and self-organization

Professional requirements:

• Commercial training and additional certification or a completed bachelor’s degree
• Excellent skills in dealing with common MS Office applications including PowerPoint

Professional skills:

• Careful, independent and team-oriented approach
• Organizational skills
• High flexibility to learn new tasks
• Good understanding

In principle, there is an opportunity for part-time employment.

Contact person:

For the department: Patrick Schwing, Tel: 4087

For human resources: Martin Daum, Tel: 2046