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Do you know that the dematerialization of invoices can you save money? In fact, the paper invoice has several handicaps. Its processing and archiving are very expensive. Not to mention the material losses that may occur and the research they involve. In this article, we give you four reasons that motivate the abandonment of the paper format.
What is invoice dematerialization?
The dematerialization of invoices consists of replacing the paper format with a digital process that complies with current laws. The law also plans to generalize the electronic invoice (a standardized and State-recognized version of the electronic invoice) for B2B transactions from September 1, 2026.
SaaS software offers flexibility in processing and recording invoices online. They allow you to transfer your documents to a server, accessible from any terminal. The dematerialization of invoices is also available in the form of digital documents decoded by automatic document reading, character recognition or scanning. Many publishers have also expressed their intention to comply with the electronic invoicing reform by proposing solutions authorized by the administration.
Efficient productivity management
It is not uncommon for the accounting department to be faced with loss of documents or unsuccessful searches following poor archiving. This can lead to disputes due to late settlements. Thanks to invoice automation, these unpaid situations are avoided. Dematerialized invoicing relieves your services of filing and storage tasks.
Likewise, the travel of an employee on a business visit abroad does not hinder the updating of the accounts. The latter simply needs to activate the electronic signature of their invoices remotely. The dematerialization of invoices is therefore a source of better productivity. It allows your employees to save time which they can devote to other, more useful tasks.
The storage cost of digital invoicing is more beneficial
Invoice editing goes hand in hand with archiving and storage. The volume of papers increases exponentially over the years. For an SME, the archive premises can quickly become cramped, requiring the use of an external storage provider. Renting a professional space has a significant cost which can be avoided thanks to the dematerialization of invoices.
Digital invoicing allows you to save your documents on an online server. By connecting from any computer, you can find your documents whenever you want.
Digital invoicing saves money
Between the costs of paper, ink, envelopes, stamp fees, not to mention possibly the rental of storage space, the costs of processing paper documents are exploding. The paper bill is estimated at an additional cost of an estimated value between 3 and 7 times the price of storing a document! This estimate does not take into account indirect costs such as processing lost or misfiled documents. These incidents are sources of delays and even conflicts with suppliers and service providers. The time saved thanks to the dematerialization of invoices is a considerable advance which represents a significant saving in a company’s budget.
The digital invoice offers data security and benefits from a lower carbon impact
No company is safe from fire, theft of equipment or water damage. If an incident of this order occurred, it would be a real disaster! Accidental loss of documents puts the company in a vulnerable position. Without legal invoices to present to its clients, its survival would hang by a thread. By adopting the dematerialization of invoices, your data is protected from such disappointments. It guarantees you access and secure management of your data.
By opting to digitize documents and store them in digital safes, you considerably reduce the ecological impact of your services. This is indeed a significant volume of less paperwork.. This is a significant gesture in favor of preserving the planet.
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2024-01-05 04:25:15
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