Within the Public Relations Department, the Press Department and the editorial department of the Communications Department have the main missions of promoting the actions and policies implemented within the City of Nice and the Metropolis. Nice Côte d’Azur via the media or various communication supports, to explain its policies to the population, and to develop the municipal magazine, the neighborhood magazine and the Metropolis magazine.
As a shared management assistant, you will participate in the administrative management of the Press Department staff, you will provide telephone reception for management, you will create and update the media contact database, and will participate in the work general management.
Your main missions will be:
* Participation in the administrative management of personnel:
– You will organize the team’s schedule in conjunction with managers and HR (vacations, on-call duties, etc.);
– You will centralize absences and the dissemination of information to the human resources correspondent;
– You will centralize and manage the department’s supplies.
* Direct and telephone reception:
– You will provide telephone reception and centralize media requests for transmission to the press officer in charge of the file as well as to the director;
– You will screen phone calls and take messages for both departments.
* Maintaining your superiors’ diary:
– You will arrange appointments;
– You will reserve meeting rooms, send invitations to people.
* Monitoring the archiving and classification of elements sent by the two services:
– You will archive and monitor press releases, invitations and press kits, and ensure their posting online;
– You will ensure the paper and computer archiving of the files of the two services.
* Handling of grievances:
– You will transmit grievances to the competent agents;
– You will electronically record mail flows within management.
* Creation of files:
– You will prepare files;
– You will collect cross-functional information;
– You will harmonize files;
– You will ensure reprography.
Evolutionary mission:
– You will have to be a source of proposals to improve the work of management and the editorial department;
– You will put in place tools for better service efficiency.
Experience: Experience desired in a similar position.
Degree field: Bac Pro Secretarial / BTS Executive Assistant.
SKILLS :
– You know the functional organization of the Town Hall and the Nice Côte d’Azur Metropolis;
– You know how to demonstrate friendliness and courtesy when welcoming and informing the public;
– You appreciate the media and want to learn in this area;
– You master the use of the software(s) made available;
– You master one or more foreign languages.
Qualities sought:
– You are organized, methodical and rigorous;
– You are autonomous, curious and discreet;
– You have good interpersonal skills;
– You have strong writing skills.
– **What specific strategies does the City of Nice’s Communications Department use to ensure that its messages reach diverse communities within the city, considering linguistic and cultural differences?** [[1](https://fi.wikipedia.org/wiki/Tiedotus-_ja_suhdetoiminta)]
## Inside the Newsroom: A Look At Public Relations in Nice
**Welcome to World Today News!**
Today, we’re diving into the fascinating world of public relations within a bustling city like Nice. Joining us are two esteemed guests: **[Guest 1 Name and Title, e.g., Marie Dubois, Communications Specialist]** and **[Guest 2 Name and Title, e.g., Jean-Luc Martin, Former Press Officer]**, who bring years of experience navigating the complex landscape of public information and media relations.
**I. Understanding the Role of Public Relations**
* **Let’s start with the basics: what are the primary goals of the Press Department and the editorial department within the City of Nice’s Communications Department? How do their missions intertwine to effectively communicate with the public?**
* **[Guest 1]**
* **[Guest 2]**
* **From a citizen’s perspective, how do you think these departments contribute to building trust and transparency between the city government and its residents?**
**II. Behind the Scenes: The Shared Management Assistant**
* **This job posting highlights the crucial role of a shared management assistant in these departments. [Guest 2], can you share your insights on the importance of such a position? What specific challenges and rewards come with managing administrative tasks within a fast-paced communications environment?**
* **[Guest 2]**
* **[Guest 1], as a communications specialist, how essential is it to have a dedicated person handling these administrative details? Does it allow your team to focus more effectively on crafting impactful messages and engaging with the media?**
* **[Guest 1]**
**III. The Changing Media Landscape: Adapting to New Challenges**
* **The world of media is constantly evolving. How have you seen the role of press departments and journalists change in recent years?**
* **[Guest 1]**
* **[Guest 2]**
* **What strategies do you recommend for effectively communicating with the public in this dynamic environment? How can city governments leverage digital platforms and social media to reach broader audiences and engage in meaningful conversations?**
* **[Guest 1]**
* **[Guest 2]**
**IV. Skills for Success: Navigating the Public Relations Arena**
* **What qualities and skills are absolutely essential for someone succeeding in a communication or media relations role within a city government?**
* **[Guest 1]**
* **[Guest 2]**
* **Beyond technical skills, what are some of the important soft skills needed to effectively navigate the complexities of public relations?**
* **[Guest 1]**
* **[Guest 2]**
**V. Looking to the Future**
* **Where do you see the field of public relations headed in the coming years? What new trends or challenges do you anticipate?**
* **[Guest 1]**
* **[Guest 2]**
* **What advice would you give to aspiring communications professionals who are passionate about contributing to public service and civic engagement?**
* **[Guest 1]**
* **[Guest 2]**
**Thank you, [Guest 1] and [Guest 2], for sharing your valuable insights with us today. This provides a fascinating look into the world of public relations within the City of Nice and the essential role it plays in fostering informed and engaged citizenship.**
