Few people know, but Apple Notes has been updated with iOS15, so now you can share and collaborate with others more easily.
This Apple note-taking app is designed for creating lists, jotting down quick ideas, making checklists, saving images, scanned documents, and more.
Also, you can sync all your devices with iCloud so you can check your notes at any time.
Enjoy and see here in our article that teaches you how to add attachments to iPhone, Mac and iPad notes.
How to use Apple Notes to collaborate with others.
First of all, you need to make sure your device is ready for collaboration.
Follow these steps:
- Update your device with the latest software in order to use the latest features.
- Set up iCloud on your device.
- Sign in to iCloud with your Apple ID.
Also, it is very important that the people you share notes with also update their apps and devices.
They must also log in to their Apple ID to view and edit their notes.
How to share a note
First, you can send someone a copy of your note or collaborate within the note itself.
In this sense, you must share your note or receive an invitation from someone else to collaborate on your note.
See how it works:
Touch the note you want to share, then touch Share note.
If you are inside the note you want to share, simply tap the ellipse icon (…), then select Share note.
- Choose from the available methods to find out how you want to send your invitation.
You can send it via email, messenger, or other messaging platforms on your device.
You can also choose to copy the link in Apple Notes and submit it manually.
Just tap Copy link, then add the contact details of the people you want to share the note with.
- Touch Sharing Options
Choose whether the people you invite can edit the note or view only and therefore only have read-only access.
You can also share entire folders in Apple Notes so you can ask people to collaborate on multiple notes.
It is important to know that it is not possible to collaborate on a locked note. These have a lock icon at the top of the note and next to the note title.
To remove the lock, touch and hold the note, and then select Remove lock.
See what changes other people have made to your grades
With the Featured Notes feature, you can view the changes made to a note, along with who modified it and the date and time the change was made.
The highlighted text will be color-coded according to the taxpayer who made the modification.
Just swipe right from anywhere in your note to see these highlights.
Get updates with the activity view
The Activity View provides a list of each contributor’s activities, as well as a summary of edits made since the last time you viewed a note.
That way it’s easier to keep track of every change to a note.
To do this, follow the steps below:
- Touch the Shared icon at the top of the screen.
- Choice show all activities or tap the ellipse icon (…), then tap Show note activity.
Collaborate better with mentions
You already know this feature from using it on other messaging platforms. It works the same in Apple Notes.
It’s very simple, just type an @ and choose from the suggested names of contributors.
Other Apple Notes features
1. Labels
Tags are another new feature that came with iOS 15 and iPadOS 15, making it the fastest and most flexible way to categorize and organize your notes.
Here’s how it works: add a hashtag symbol and keyword directly to the note, or you can create a folder and add a tag to it.
This is a way to help you find your notes and information later and find them quickly.
To start a note with the desired label, you can tap the label and start a note, or start a note and add the label manually.
2. Create tables
This is not a new feature, but few people know about it.
First, you need to tap on the table icon above the keyboard.
You can include tables in Apple Notes with infinite rows and columns, edit cell text one by one, add or delete rows and columns as well.
At some point, the spreadsheet may be larger than the screen, but it is possible to view its content with the help of the scroll bar.
3. Scan documents
Another nice feature of Apple Notes is the ability to scan documents.
It’s very easy, just tap the “+” button above the keyboard and then “Scan Documents”.
The device’s camera will be activated to capture the image.
An automatic framing tool will identify the page and highlight the image to be captured.
Click “Continue Scanning” to insert the file into the note. You can then edit the image, change the color, and rotate it.
4. Draw freehand
Did you know that you can also draw in Apple Notes?
First, click on the pencil icon located in the menu above the keyboard. There you will find several options of pens and different colors.
It is possible to continue writing texts normally in the spaces above and below after finishing the drawing.
In addition, by touching the drawing, it is possible to open a menu that allows it to be saved as an image on the camera roll.
What did you think of the Apple Notes news?
Have you used this app before? Are there any functions we have listed that you don’t know about? Tell us in the comments!
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