The application reads boring and you don’t really have time for the thousandth email to your colleague? AI tools can provide inspiration and help compose any type of text.
Regardless of whether ChatGPT, Google’s Gemini or one of the many alternatives: AI tools can also support writing. But more and more people are currently still recognizing typical styles of artificial intelligence, which often seem impersonal and unnatural. This can reduce the trust in the competence of the other person, be it the recipient of an email, the reader of a text or the human resources manager of the company to which you are applying. However, this problem can be solved with simple steps.
Users should interact with many of the AI tools using so-called prompts instead of just specifying individual keywords. Users should write as naturally as possible and provide precise information in order to achieve the best results. Here are some application examples and possible prompts to make writing with AI easier.
Write emails more personally
Emails that are too formal are a deterrent both at work and in private life and can potentially create distance. With AI you have a strong basis at hand, but a personal touch should not be missing – such as a warm greeting or a few individual details.
Prompt tip: “Write an appointment cancellation by email in such a way that sympathy and appreciation are conveyed. At the same time, keep the cancellation short and concise.”
Make applications more effective
More and more applicants are relying on ChatGPT and the like to make writing easier – and that’s exactly what’s becoming a problem. Human resources managers often develop a keen sense of when a text has been machine-generated. AI detectors like GPTZero also sound the alarm: If the text sounds too smooth and too impersonal, it doesn’t promise a good first impression. Here it is a good idea to include personal details, loosen up the sentence structure and establish a direct connection to the company.
Prompt tip: “Write an application as […] at company […] . Subconsciously create the feeling that people like me are rare and that I am the missing piece of the puzzle in the company that moves it forward. Emphasize logically, vividly and realistically how my strengths benefit the company. No empty phrases. Keep it short and concise. My strengths are […].”
Making AI texts appear more human
Many AI texts sound machine-like. Sentences like “I invite you on a fascinating journey” seem unnatural. In order to give a text a more natural touch, it should be revised again.
Tool tip: With Tools wie DeepL Write or that Word League Text Rewriter Users can improve AI texts for free in seconds and rephrase them in different styles – such as “personal” or “formal”. Wortliga also “humanizes” AI texts.
Bring feelings into texts
AI texts often lack feeling. But emotions are particularly important when it comes to sensitive topics such as letters of condolence. Unlike people in front of a screen, computers cannot show real feelings. You should therefore take the time to adapt the text so that it radiates warmth and compassion.
Prompt tip: “Word the text in such a way that it triggers the subconscious feeling in the reader that we belong together and that I am there for them at all times.”
Alternate sentence structures
Another problem with AI texts is that sentence structures repeat themselves. To prevent this, variety should be provided. Different sentence beginnings and varying sentence lengths not only make texts easier to read, but also appear more interesting.
Prompt tip: “Incorporate vivid examples and variety into the text in terms of word choice, sentence length, emphasis and use of pauses.”
Use simple language
Lots of technical terms and long words make up texts as well as confusing and complicated sentences
harder to understand. Clarity is particularly important in emails and sensitive texts.
Prompt tip: “Replace long words and technical terms with short, everyday words. Express yourself simply and understandably. Orient yourself to language level B1.”
