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So that there are no crowds at the entrances, companies can rely on a staggered start of work and time recording via app.
In order to protect the health of their employees and to avoid company closings as a result of corona infections, companies must reduce personal contacts in the company. Seven digital solutions, from room booking systems to time slot management, support this.
In order to protect the health of their employees and to avoid company closings as a result of corona infections, companies must reduce personal contacts in the company. Seven digital solutions, from room booking systems to time slot management, support this.
When it comes to corona infection protection, companies focus primarily on hygiene measures and distance rules. Rarely do they exhaust the possibilities of digital solutions that are well suited to preventing staff from gathering in changing rooms and break rooms or to minimize encounters between constantly changing colleagues. Some of these solutions are already in place in the company but are not yet being used accordingly. Others can be introduced relatively easily.
Companies from industry, logistics and retail who cannot send the majority of their workforce to work from home benefit from this in particular. They rely on reducing the risk of infection through reduced contact and being able to reliably track infections in order to prevent infections and avoid business closings.
Digital solutions for infection protection in the company
- Mobile time recording: Electronic time recording is now common in most companies. However, this is rarely available on mobile devices. Especially in companies with shift work or fixed working hours, time recording via smartphone can help reduce the number of unnecessary personal contacts because employees no longer meet at the time recording terminals at the start and end of work.
- Personaleinsatzplanung: With modern software for personnel deployment and duty planning, companies can ensure that the same employees work together whenever possible. In addition, companies can use these solutions to implement staggered start times that prevent large gatherings of employees at the company entrance or in changing rooms.
- Time slot management: A digital allocation of time windows is used in logistics, for example, to control the flow of vehicles so that they do not jam at the gate or at loading ramps. Companies can also use time slot management to organize break times in order to reduce the number of people who come to the canteen or break rooms at the same time.
- Communication tools: Companies need digital communication solutions to inform their workforce about current deployment plans, changes to preventive and protective measures or possible risk contacts. Since employees from industry, logistics or trade often have neither a company e-mail address nor access to the company intranet, apps are good alternatives. Employees can use this to call up the information and, if necessary, exchange information via chat.
- Room booking systems: With room booking systems, companies ensure that offices and conference rooms are not overcrowded and that some buffer is planned between bookings. Then colleagues do not meet each other when entering and leaving the room and there is sufficient ventilation between two meetings.
- Visitor management: Digital visitor management eliminates the need for paperwork with illegibly filled out information sheets with contact details: visitors read the rules at reception on a tablet or screen and enter their contact details digitally – or they do this in advance via a website. Then you don’t have to touch any devices at reception and the company can already prepare a corona tracer, which is issued with the visitor ID.
- Corona-Tracer: Corona tracers are small devices that are worn on the body like an employee ID. They anonymously record all approaches under two meters. In the event of an infection, a trustworthy body, such as the HR department, can use the device codes to reliably determine which colleagues the infected employee has had contact with in the past two weeks.
About the author: Dr. Jörg Herbers heads the “Workforce Management” division at Inform GmbH, which develops software for optimizing business processes. His main topics are personnel deployment planning and optimization.
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