The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won’t stop until we are all equal.
RESPONSABILITES :
- Ensure that the references of the children, godparents/godfather/godmother’s country on the letter forms are correct;
- Translate Sponsorship communications in accordance with the Child Sponsorship Manual at Plan International Guinea and in the spirit of the sender;
- Translate from French to English or from English to French at least 50 letters per day that sponsored families/children send to their sponsors or that sponsors send to their sponsored children in compliance with the policy and principle of the Sponsorship manual at Plan International Guinea;
- Perform the reading by comparing the previous digital data with those newly collected for updating the information of affiliated children (SCI/SCU) and validate on a coherent logic;
- Reject, record any communication that does not comply with sponsorship standards and report to the Sponsorship Coordinator who will use it for continuing training and evaluation of Volunteer Secretaries;
- Based on the findings/rejections, strengthen the capacities of the Volunteer Secretaries in relation to the shortcomings and note in the register with the signature of the beneficiary Volunteer Secretary(s);
- Prepare the weekly activity report including the number of communications processed by type, rejections, capacity building of volunteer secretaries and all other activities carried out during the week within the framework of the Sponsorship and send it to the Sponsorship Coordinator for analysis and action;
- Ensure that any communication processed does not give rise to any negative reaction from donor or sponsoring countries (NOI);
- Update the archives room by classifying and/or removing stubs from children’s files;
- Ensure the quality of photos before processing them in CDPET and submitting them to the system;
- Make CD-PET photos of at least 90 children per day;
- Read all letters to be transmitted without translation to ensure appropriate content in accordance with the Child Sponsorship Manual at Plan International Guinea;
- Enter and place in the Child Data database at least 90 photo communications per day;
- Sort, label and dispatch letters from sponsors;
- Respect and enforce all policies in force at Plan International Guinea.
IN MATTER OF SAFEGUARDING CHILDREN AND PROGRAM PARTICIPANTS:
Responsibilities related to the Safeguarding/PHEAS policy for children and programme participants
As a staff member
- Report any child abuse or protection concerns in accordance with local office procedures and this policy. Plan staff may also use Plan’s whistleblowing policy in this event.
- Ensure that contact with a child or family member associated with Plan’s work is supervised by a Plan staff member (or another) member of staff. This may include visits and any form of communication through social media, emails and letters.
- Ensure the analysis and documented management of risks related to the protection of children and programme participants in the periodic programme/project risk management process at all stages of the programme/project cycle.
- Ensure the effective implementation of the standards for applying the Safeguarding/PHEAS policy applicable to the management areas under its responsibility (see standards manual)
- Provide full and confidential cooperation in the event of an investigation into a problem or suspected abuse.
- Work with managers to identify which Child Safeguarding/PHEAS standards and indicators apply to their area of responsibility
- Strengthen communication on the code of conduct and monitor its adherence
- Visibly demonstrate and encourage a culture of openness and awareness for all.
Please click on the link below to access the responsibilities of the position:
JD COMMUNICATION PROCESSING AGENT
Location: Coyah, Kissidougou, Gueckedou, Macenta, N’zerekore
Type of Role: Communication Processing Agent
Reports to: Project Manager
Grade: 12
Closing Date: 10 octobre 2024
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
