Job Opportunity: Clerk at Robert Bosch Vocational College – City of Duisburg

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Duisburg – rich in contrast and lively: local recreation areas, industrial culture, cultural offerings, sporting highlights and an attractive employer.

Die City of Duisburg is looking for someone for the Office of School Education

Clerk at the Robert Bosch vocational college

The city of Duisburg – Office for School Education – as the school authority provides, among other things, the necessary staff in the school secretariats. There are currently around 180 school secretaries working in 127 schools of all types. The Robert Bosch vocational college in Duisburg-Hamborn is one of the largest schools in Duisburg with around 2,000 students.

Your main tasks

• coordinating secretarial tasks, esp.
  • Carrying out correspondence with ministries, the district government – especially the school supervision (also in personnel matters) -, IHK, HWK, training companies, offices and associations
• Perform secretarial duties
  • Keeping statistics and taking over school management file management
  • Coordination and archiving of the vocational college’s email traffic
  • Preparation of meetings, conferences and meetings
  • Archiving activities
  • Compulsory school monitoring
  • Initial care for sick, injured students and notification of relatives
• Budget and procurement
  • Bookkeeping and monitoring of school checking accounts
• Support of the school management
  • Preparation of reports, discussion documentation and letters on behalf of the school management (school management matters)
  • Coordinating and arranging appointments for the school management
  • Support with exam procedures

Your professional skills

• the qualification for career group 1, second entry-level office in the general non-technical administrative service of the state of North Rhine-Westphalia (VAP 1.2 allgVerw – Gem) or
• a completed at least 3 years of commercial vocational training or
• Notary, lawyer or social security clerk
• and at least 2 years of professional experience in the school secretariat after obtaining the above qualification
• Employees born after 1970 must provide evidence of adequate measles protection or measles immunity in accordance with the Infection Protection Act

Your personal skills

• friendly, agile and confident demeanor
• good oral and written expression skills
• Ability to work closely and confidentially with school management
• Commitment, personal responsibility and reliability
• Strong organizational and office communication skills
• Ability to work in a team and communicate with all people involved in the educational process
• Flexibility regarding the wide range of tasks in the student office and high resilience
• In-depth and extensive PC knowledge as well as application experience, advanced knowledge of MS Office
• Willingness to continue training in the field of work
• Willingness to undergo first aider training
• Willingness to arrange flexible working hours within the core working hours of the vocational college

We offer you

• a crisis-proof workplace
• a good balance between family and work through flexible and mobile working
• special payments under collective bargaining law
• qualified personnel development
• modern workplace equipment
• diverse training opportunities
• innovative health management
• attractive mobility offers
• Corporate Benefits

Have we piqued your interest?

Then send us your application in German – consisting of a cover letter, CV, evidence of the required qualifications and job references/service assessments – exclusively in digital form as a PDF file via our careers page www.duisburg.de/karriere, stating the Code number 40-5/3350 (491.4) until 19.11.2023.

Diversity and equal opportunities are important to us. All applications – regardless of ethnic, cultural or social origin, age, religion, gender, ideology or disability – are expressly welcome.

Applications from women are given special consideration in the selection decision in accordance with the North Rhine-Westphalia State Equal Opportunities Act and the City of Duisburg’s Equal Opportunities Plan (www.duisburg.de/frauenbuero).

If they are equally qualified, severely disabled applicants and those with equal status will be given special consideration.

You don’t have the option to submit your application online? Then call us – we will find a solution.

Do you still have questions about the application process?

This is yours Carlo Strauß, Office for Personnel and Organizational Management, telephone: 0203/283-2517 gladly available.

Do you still have technical questions?

Then please contact us Ralf Ohmann, Office for School Education, telephone: 0203/283-4983.